Web Conferencing advantages and disadvantages

The amazing web conferencing services are online programs which link the computers from all over the world , There are many tools that are used in online meeting such as GoToMeeting , Jabbster , Meetin.gas , WebEX , MeetingBurner , And R-HUB conferencing.

Web Conferencing advantages

It is very important to know that the web conferencing allows the desktop and the application sharing , the one-click recording , the drawing tools , the voice conferencing abilities , It is good for brainstorming , It is a superb way of keeping in touch with the friends and the family, even if they are in a different country .

The web conferencing is an excellent service which provides you with unlimited online meetings , You can receive the high-quality videos , the phone conferencing , and the mobile access ( including the iPad ) , So , You can host and attend meetings while you are on the go .

You can gain the ability to have up to 25 people in a meeting , and you can see up to six webcams on the screen , Their online collaboration tools such as the note taking , the white boarding , and the annotations make it great for working with the groups .

Web Conferencing

Web Conferencing

You don’t need to spend the time and the money in travelling to have meetings , We can have a meeting with the people from many different offices / countries without travelling , We can see the people as well as hear them , So , We can see their body language that we can’t do with a telephone call .

You have to know that we can view the document on the screen at the same time , We can work together and add our ideas , The ideas and the knowledge can be communicated between the people at the meeting very quickly .

The web conferencing is used to share the desktop and the application , we can  present the information through PowerPoint Presentations , Excel Spreadsheets , and any other applications , Through the web collaboration solutions , The companies can give the online demos of the products and the services to avoid wasting the time in planning process .

The web conferencing is used to train the employees that located in various locations at the same time easily , The vendors such as Blackboard specialize specifically on training and education , It increases the productivity , And it saves the travel time.

The web conferencing can improve the customer relationships and support , You can control of the client’s computer and fix the problems in a more efficient and timely manner , You can manage and run all the operations of your company through the web conferencing and the best webinar tools .

You should know that the People can use the web conferencing to communicate with anyone with HD video and other collaboration tools such as the whiteboard , the text exchange , the file sharing , the media sharing , the screen sharing , the remote control , the electronic voting , And the conference recording etc.

Web Conferencing disadvantages

The web conferencing can be expensive , and the people who are going to attend the meeting need to access to suitable hardware and software , Although the domestic conferencing is virtually free as long as you have a computer and a fast internet connection .

You have to know that fast data link is needed , Many companies hire a connection to allow the web conferences to take place , although there is a fast connection , there is a slight delay between the responses due to great distances between one side of the planet to the other .

It is very important to know that if there is a problem in the hardware for any of the participants , so , They can not attend the meeting , You need suitable hardware , software and Internet connectivity to make the web conferences to be productive .

You should know that the video camera might not be able to see all parts of the room at the same time , Some people can not see the meeting easily , There is no substitute for a face-to-face meeting in getting to know someone , The people could be in different time zones around the world , So , Some people have to stay up through the night in order to attend the meeting .

You have to know that the cameras , the microphones , the monitors and the computer keyboards need to be situated to have online meeting , Some people are uncomfortable with new technologies , The transitioning from in-person meetings to the web meetings should be well managed , like any other significant business change .

You should know that the online meeting is not suitable for all types of gatherings , The human contact plays the important role in the relationship building with the customers and the suppliers and should not be underestimated .

You should know that the web conferencing service poses a potential security risk , It is vulnerable to the hacker attacks , The application sharing increases the risk factors , sharing between the participants actually enables the system to access from the outside where the risk factors are abound .

It is very important to know that the hackers may exploit the web conferencing system to gain the entry to the conference participant’s systems and files , During the web conferencing , It is unavoidable that the sensitive information is disclosed .

You should know that some companies need to set up their own servers  to avoid the security breaches due to the external hosting of the web conferencing servers , They need to control of the conferencing environment and reduce the risk to security , So they should use their own bandwidth for group meetings .

You should know that the bandwidth is very expensive and it defeats the whole purpose of using web conferencing , The web conferencing is very expensive , And you should purchase and maintain the equipment .

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