what are the advantages and disadvantages of Microsoft Word ?
Microsoft Word is the most popular word processor both in the past and in the present , It remains to be the top choice among the different word processors available , It is an indispensable tool for most computer users , You can create the documents and complete a number of other functions related to word processing .
Microsoft Word processing has improved and it made the work of typing definitely faster and convenient , It is one of the most used aspects of information technology , The people of most ages from the young grade school student to the elder grandmother could have encountered the need for word processing .
Advantages of Microsoft Word
Microsoft Word is a great tool as typing is faster than ever , It is easy to correct the mistakes by just hitting the backspace or delete button , There are the templates for any type of document and mail merge from a database so that you can easily send out the letters to multiple people at a time .
You can align the text whether at the center , right or left margins or justified takes just one click , spelling and grammatical mistakes are pointed out instantly , You can correct any mistakes which are made easily , The bullets and numbers are done automatically and there is always an option to ask for help .
You can use the thesaurus feature when your words run out , The images and the figures can be attached and laid out easily , Copying the documents is fast and easy , Copies can easily be made which saves on printing and it is much easier to do , Microsoft Word can save multiple versions of documents and easily sort them so that you can go back to the previous versions of the same document .
Microsoft Word is available practically everywhere , It comes standard on many PCs , You can typically find it on your work computer , The computers at school and your home PC , This makes it easy to save the documents on a flash drive , take them with you and work on them somewhere else , If you need to do some work , you can usually find a computer with Microsoft Word on it .
Microsoft Word lets you create the simple word processing documents like the letters and the reports , You can add color , You can use clip art , You can write in a variety of fonts and sizes , You can use the tables , the borders & the bullet formatting , You can format the text & the general page layout so that you can make the page look more appealing or easier to read .
Microsoft Word offers the templates to help you create numerous other documents such as the calendars and greeting cards , You can save the documents in a variety of formats , including a Web page .
Microsoft Word can easily integrate with other Microsoft Office programs , If you have a spreadsheet that you created on Microsoft Excel , you can easily paste it into a Word document , You can work with the programs such as PowerPoint , This makes it possible to complete a wide array of computing tasks without having to spend time converting the documents or the files so that they are usable on other programs .
Microsoft Word offers an easy to use navigation pane at the top , So , You can see the visual representations of many of functions that you might need , You can simply hold your mouse cursor over an icon to see exactly what it does , Then you can click on the buttons to initiate certain functions and tasks , Instead of having to scroll through multiple menus to find something , You can usually find what you need on the pane .
While you are creating a document , Microsoft Word helps you make sure that it is the best it can be , When you misspell a word , Microsoft Word will underline it , You can click on the word and get suggested spellings , If you type a sentence that has poor grammar , It will underline the sentence for you and you can change the document while you are still working on it .
Disadvantages of Microsoft Word
Microsoft Word requires a computer to edit or view the documents which may sometimes not be there especially when on the go , The people use the same templates , So , The documents just become clones of each other and help option sometimes provides vague answers .
Typing is impossible when there is a black out or laptops run out of batteries ,The plagiarism is easy to do because it is very easy to just copy and paste and the thesaurus has very limited vocabulary .
Some symbols aren’t easily accessible which makes the typing in different languages that use a different alphabet is difficult and some complex mathematical equations would be easier to hand write .
While sharing and collaboration of the documents within a small group , only one person can make corrections at any given time , The shared documents can not be edited in real time and restarting numbering & bullets is problematic .
The people tend to become careless because they know they can easily correct the mistakes , Spelling and grammar checker can not spot all the mistakes and the people can become dependent on them .
The bullets and numbering sometimes have a mind of their own , The auto-format tool can be annoyingly inflexible at times , The images and the figures can be quite stubborn and hard to position well .