Advantages and disadvantages of PowerPoint skills

Microsoft PowerPoint is an electronic slide presentation created & presented using the program to communicate by the electronic slides, It is an easy program to use, It is a powerful tool for giving a presentation, It is very important for the students to learn PowerPoint skills right from high school, by the time they reach university, they will have mastered art of making effective presentations.

Advantages of PowerPoint

PowerPoint can easily input the images, the templates are built-in for different appearances, You can add the notes pages, you can easily add the media and the recordings, It is more exciting than a simple word document or handwritten presentation and the master slides make the presentations consistent.

Making your presentation more interesting through the use of multimedia can help to improve the audience’s focus, PowerPoint allows you to use the images, the audio, and the video to have a greater visual impact.

PowerPoint can be used in a number of different effective ways to communicate with people, the slides are completely customizable to fit your needs, Depending on your approach, you may want to have a presentation that is text-heavy, image-heavy or some combination of both.



PowerPoint is quick and easy, The basic features are easy to master and can make you appear to be organized even if you are not, PowerPoint is integrated with the other products that allow you to include parts of the documents, the spreadsheets, and the graphics.

PowerPoint has simple bullet points, It can reduce complicated messages to simple bullet points, The bullet points are a good basis for the presentation and remind the speaker of the main points and the organization of the message.

It is easy to create a colorful & attractive design by using the standard templates and themes, even if you do not have much knowledge of basic graphic design principles, Inclusion of different types of charts, images, clip-arts & other graphical structures, They make the presentation attractive, Animation & sound effects add extra emphasis on these presentations making them look more interactive.

It is easy to modify when compared to other visual aids such as the charts, the posters or the objects, It is easily re-order the presentation, with a simple drag and drop or using the keystrokes, you can move slides to re-order the presentation.

You can share your PowerPoint presentation with the world, you can upload your presentation to the websites such as YouTube with everything featured in your work including all of the slides, commentary, and transitions.

You can access your presentations from more locations and on more devices, you can create high-quality presentations with stunning graphics, you can captivate your audience with new transitions and improved animations, you can organize and print your slides more effectively.

PowerPoint slides are generally easier to see by a large audience when projected than other visual aids, you can easily advance the slides in the presentation one after another, they  can be easily read if you have a projector and screen that is large enough for the entire room.

PowerPoint is one of the easiest visual tools to master for education, If you have MS Office installed, It is also one of the cheapest tools that you can use for interactive storytelling, It is a very useful tool for creating quality vector diagrams and icons.

There are many superb powerful tools and options present in Microsoft PowerPoint, they are very useful for people in the marketing, the advertising, and the sales to make the presentations for the motivation of their subordinates.

Success in the business world depends on the presentation skills as most businesses run on the presentations like the internal presentations to your management about the status of a project or sales presentation to a potential client, failing there could end up costing you your job.

Disadvantages of PowerPoint

Some features such as animations and backgrounds can distract the audience from the actual information in the presentation, the file size can become quite large on medium to the large presentations.

Some of the features can be quite complicated to use and even the simple features require some getting used to, When at work, you can not rely on another computer or laptop to run your presentation, there are too many software conflicts and disk space barriers.

The linear nature of PowerPoint forces the presenter to reduce complex subjects to a set of bullet items that are too weak to support decision-making or show the complexity of an issue as some people create the presentations, So, they have the slides to present rather than outlining, organizing and focusing on the message. 

If PowerPoint has too many flying letters, animations, and sound effects without seeing much original thought or analysis, It can be a real issue, So the medium shoves the message aside, The people end up preparing presentations which are either filled with the images or they are just plain text.

You will need to have a computer and projection equipment in the place to display the slides to the audience, many people forget that they are making a presentation first and that PowerPoint is just a tool.

You may also like...

4 Responses

Leave a Reply