Web Conferencing (Video Conferencing) uses advantages and disadvantages
The amazing web conferencing services are online programs which link the computers from all over the world, There are many tools that are used in online meeting such as GoToMeeting, Jabbster, Meetin.gas, WebEX, MeetingBurner, And R-HUB conferencing, We can view the document on the screen at the same time, We can work together and add our ideas, The ideas & the knowledge can be communicated between the people at the meeting very quickly.
Web Conferencing advantages
The web conferencing allows the desktop and the application sharing, the one-click recording, the drawing tools, the voice conferencing abilities, It is good for brainstorming, It is a superb way of keeping in touch with the friends and the family, even if they are in a different country.
The web conferencing is an excellent service which provides you with unlimited online meetings, You can receive the high-quality videos, the phone conferencing, and the mobile access ( including the iPad ), So, You can host and attend meetings while you are on the go.
You can gain the ability to have up to 25 people in a meeting, and you can see up to six webcams on the screen, Their online collaboration tools such as the note-taking, the whiteboarding and the annotations make it great for working with the groups.
You don’t need to spend the time and the money on travelling to have meetings, We can have a meeting with the people from many different offices/countries without travelling, We can see the people as well as hear them, So, We can see their body language that we can’t do with a telephone call.
The web conferencing is used to share the desktop and the application, we can present the information through PowerPoint Presentations, Excel Spreadsheets, and any other applications, Through the web collaboration solutions, The companies can give the online demos of the products and the services to avoid wasting the time in the planning process.
The web conferencing is used to train the employees that located in various locations at the same time easily, The vendors such as Blackboard specialize specifically on training and education, It increases the productivity, and it saves the travel time.
The web conferencing can improve the customer relationships and support, You can control of the client’s computer and fix the problems in a more efficient and timely manner, You can manage and run all the operations of your company through the web conferencing and the best webinar tools.
The People can use the web conferencing to communicate with anyone with HD video and other collaboration tools such as the whiteboard, the text exchange, the file sharing, the media sharing, the screen sharing, the remote control, the electronic voting, and the conference recording etc.
Web Conferencing disadvantages
The web conferencing can be expensive, and the people who are going to attend the meeting need to access to suitable hardware and software, Although the domestic conferencing is virtually free as long as you have a computer and a fast internet connection.
The fast data link is needed, Many companies hire a connection to allow the web conferences to take place, although there is a fast connection, there is a slight delay between the responses due to great distances between one side of the planet to the other.
If there is a problem in the hardware for any of the participants, so, They cannot attend the meeting, You need suitable hardware, software and Internet connectivity to make the web conferences to be productive.
The video camera might not be able to see all parts of the room at the same time, Some people can not see the meeting easily, There is no substitute for a face-to-face meeting in getting to know someone, The people could be in different time zones around the world, So, Some people have to stay up through the night in order to attend the meeting.
The cameras, the microphones, the monitors and the computer keyboards need to be situated to have an online meeting, Some people are uncomfortable with new technologies, The transitioning from in-person meetings to the web meetings should be well managed, like any other significant business change.
The online meeting is not suitable for all types of gatherings, The human contact plays the important role in the relationship building with the customers and the suppliers and should not be underestimated.
The web conferencing service poses a potential security risk, It is vulnerable to the hacker attacks, The application sharing increases the risk factors, sharing between the participants actually enables the system to access from the outside where the risk factors increase.
The hackers may exploit the web conferencing system to gain the entry to the conference participant’s systems and files, During the web conferencing, It is unavoidable that the sensitive information is disclosed.
Some companies need to set up their own servers to avoid the security breaches due to the external hosting of the web conferencing servers, They need to control of the conferencing environment and reduce the risk to security, So they should use their own bandwidth for group meetings.
The bandwidth is very expensive & it defeats the whole purpose of using web conferencing, The web conferencing is very expensive and you should purchase and maintain the equipment.