Web Conferencing (Video Conferencing) uses advantages and disadvantages
Web conferencing services are online programs which link the computers from all over the world, there are many tools that are used in online meeting such as GoToMeeting, Jabbster, Meetin.gas, WebEX, MeetingBurner, And R-HUB conferencing, We can view the document on the screen at the same time, We can work together and add our ideas, The ideas & the knowledge can be communicated between the people at the meeting very quickly.
Web Conferencing advantages
Web conferencing allows the desktop and the application sharing, the one-click recording, the drawing tools, the voice conferencing abilities, It is good for brainstorming, It is a superb way of keeping in touch with friends and the family, even if they are in a different country.
Web conferencing is an excellent service that provides you with unlimited online meetings, You can receive high-quality videos, phone conferencing, and mobile access ( including the iPad ), So, You can host and attend meetings while you are on the go.
You can gain the ability to have up to 25 people in a meeting, and you can see up to six webcams on the screen, Their online collaboration tools such as note-taking, whiteboarding, and annotations make it great for working with the groups.
You don’t need to spend the time and the money on travelling to have meetings, We can have a meeting with the people from many different offices/countries without traveling, We can see the people as well as hear them, So, We can see their body language that we can’t do with a telephone call.
Web conferencing is used to share the desktop and the application, we can present the information through PowerPoint Presentations, Excel Spreadsheets, and any other applications, Through web collaboration solutions, The companies can give online demos of the products and the services to avoid wasting the time in the planning process.
Web conferencing is used to train employees that are located in various locations at the same time easily, The vendors such as Blackboard specialize specifically on training and education, It increases productivity, and it saves travel time.
Web conferencing can improve customer relationships and support, You can control the client’s computer and fix the problems in a more efficient and timely manner, You can manage and run all the operations of your company through web conferencing and the best webinar tools.
People can use web conferencing to communicate with anyone with HD video and other collaboration tools such as the whiteboard, text exchange, file-sharing, media sharing, screen sharing, remote control, electronic voting, and conference recording, etc.
Web Conferencing disadvantages
Web conferencing can be expensive, and the people who are going to attend the meeting need to access to suitable hardware and software, Although domestic conferencing is virtually free as long as you have a computer and a fast internet connection.
A fast data link is needed, Many companies hire a connection to allow the web conferences to take place, although there is a fast connection, there is a slight delay between the responses due to great distances between one side of the planet to the other.
If there is a problem with the hardware for any of the participants, so, They cannot attend the meeting, You need suitable hardware, software, and Internet connectivity to make the web conferences to be productive.
The video camera might not be able to see all parts of the room at the same time, Some people can not see the meeting easily, There is no substitute for a face-to-face meeting in getting to know someone, The people could be in different time zones around the world, So, Some people have to stay up through the night in order to attend the meeting.
The cameras, the microphones, the monitors and the computer keyboards need to be situated to have an online meeting, Some people are uncomfortable with new technologies, The transitioning from in-person meetings to web meetings should be well managed, like any other significant business change.
The online meeting is not suitable for all types of gatherings, human contact plays the important role in relationship building with customers and suppliers and should not be underestimated.
The web conferencing service poses a potential security risk, It is vulnerable to hacker attacks, The application sharing increases the risk factors, sharing between the participants actually enables the system to access from the outside where the risk factors increase.
The hackers may exploit the web conferencing system to gain entry to the conference participant’s systems and files, During the web conferencing, It is unavoidable that sensitive information is disclosed.
Some companies need to set up their own servers to avoid security breaches due to the external hosting of the web conferencing servers, They need to control the conferencing environment and reduce the risk to security, So they should use their own bandwidth for group meetings.
The bandwidth is very expensive & it defeats the whole purpose of using web conferencing, web conferencing is very expensive and you should purchase and maintain the equipment.